2025 Conference – Vendors

Event Phone: 615-858-5206

Location: Farm Bureau Exposition Center in Lebanon, Tennessee

Dates: May 8th and 9th, 2025

Come and network with EMS personnel and EMS Directors at our annual conference. This year’s exhibit hall opens for set-up on Thursday morning May 8th at 7 am. Thursday will we have a vendor break in the morning and afternoon. There will be one (1) vendor break in the morning. This is a great opportunity for vendors to display their latest and greatest EMS products and meet EMS providers and EMS Directors.

The cost for one (1) space is $250 per vendor for the duration of the show. The space is defined as one (1) six (6) foot table and two (2) chairs (a table cover is required).  If you need additional space, you can sign up for two (2) tables at check out (for an additional $250). If you need an outside space, please note the size needed when you register and any vehicles you plan to display. If you need power for your inside space, this is limited and assigned based on who registers first, please bring a 25′ extension cord. The vendor fee includes admission to the Thursday night cookout and networking meal, lunch on Thursday and Friday, and snack breaks. You will have access to FREE wifi!

For vendors with outside displays, please note the approximate space needed when registering and if your display needs power outside (not guaranteed).

Lodging Information – Special rates are guaranteed until April 17, 2025

LaQuinta Inn – $69 per night plus taxes (click here for a direct link). You may also call 615-470-1001.

Comfort Inn – $80 per night plus taxes (click here for a direct link). You can also call 615-443-0027 and use group code “Wilson County Emergency Management Agency”

CAMPING – If you have a camper, you can stay at the Wilson County Fairgrounds and walk to the Expo Center. The cost is only $20 per night and includes electricity and water. There is a sewer dump facility on site. Please get in touch with the Wilson County Fairgrounds at 615-449-9077 to make a reservation.

For vendor questions, contact Dwight Davis at 615-828-5206 or email at dwight.n.davis@tn.gov

Thank you for being interested in our event, we hope to see you there!